Information Schedules 101
An efficient records management system is a foundation of responsible governance. Information schedules regulate the storage of new records and the retrieval of older ones, and set out how long records are kept before being destroyed or retained permanently as archives. Different types of government records are managed according to different information schedules.
Government records must be disposed of according to approved information schedules. These schedules prescribe timetables that govern the records life cycle for the purposes of ensuring that:
- records are retained as long as required for business purposes,
- records with permanent value are identified and protected, and
- other records are routinely destroyed when no longer needed.
Under the Information Management Act, final approval of information schedules is given by the Chief Records Officer. Before the Chief Records Officer approves an information schedule, it is reviewed and endorsed by stakeholders.
The public engagement process will enable members of the public to review and comment on draft information schedules before they are approved. Including public input in decision making supports government’s interest in ensuring processes are open and transparent.